The Real Cost of Printers and Copiers

Years ago, with the advent of personal computers it was predicted that information documents would eventually be handled and managed electronically, it will lead to a more paperless office. Today however, hard copy & printer volumes actually continue to double every five years!

Experts say that unmanaged printers can be like a black hole to a company’s bottom line. The following will attempt to explain some of the reasons for this, along with recommendations to help you better manage your office equipment with a lower TCO (total cost of ownership).

First it is useful to understand the three main costs associated to these devices:The Real Cost of Printers

1. Supplies (Toner / Ink Cartridges / Consumables)
2. Service & Maintenance
3. Capital Cost of the Equipment

Whenever you print to a color multifunction printer rather than your black and white printer (or a regular laser printer) when you only need a black and white copy, you’re paying at LEAST triple the cost.

Now, we are “only” talking pennies (or even fraction of a penny) for one page of a printed document. But we all know the Ben Franklin saying, “A penny saved is a penny earned.” When you print or copy thousands of copies per month, those pennies add up by the end of the year.

The cost of printers and copiers can be controlled by also adding a print management software, that will also improve the reliability and uptime of the equipment.


By “printing,” we mean the total cost of managing and optimizing your printers, their output, and the people and processes that support these devices. This includes:

  • Pages produced by office workers, mobile workers and production print operations
  • Office desktop printers, multifunction printers, copiers, scanners, fax machines and high-volume printers
  • Materials sent out for quick printing, offset printing, mailing and distribution
  • IT help desk support, technical service, maintenance, and add, move and change requests
  • Paper, ink, toner and other supplies and consumables


We can help lower your cost by up to 30%! 

Let’s Talk…  763-509-0054

The Real Cost of Printers


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